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Essential Web and Software Setup for New UTokyo Students
Introduction
Congratulations to all the new students entering the University of Tokyo. In this article, I will summarize the web and software settings that you should set up first once you enter the University of Tokyo.
1. UTokyo Account
First is the UTokyo Account, which serves as the foundation for everything. As this is explained during the orientation for new students, you are likely already aware of it, but I will list it just in case.
The following systems can mainly be used with your UTokyo Account:
- UTAS (Course registration, bulletin boards, etc.)
- ITC-LMS (Attendance submission, downloading lecture materials, submitting reports, etc.)
- ECCS (Educational Campus-wide Computing System) (iMacs located in the JK building[1] and libraries)
- Zoom (Web conferencing system used for online classes)
The UTokyo Account ID is called the Common ID and matches the 10-digit number on the bottom right of your student ID card.
2. ECCS Cloud Email
ECCS Cloud Email is a Google account provided by the University of Tokyo.
Available Services
- Gmail (Email)
Until you are assigned to a laboratory or seminar, this is the primary email address you will use at the university. - Google Drive (Online storage)
You can store files with unlimited capacity (⁉︎). - Google Calendar
Useful for planning studies and research, and sharing schedules. - Google Keep
Useful for saving notes and ideas you come up with regarding your research.
And many other Google services are available. The storage capacity for data saved in Gmail, Google Drive, and Google Photos should basically be unlimited. Let's make good use of it. You can check your usage on this page.
Changing your email address
By default, your email address should be formatted as follows:
{surname}-{given_name}{3-digit_number}@g.ecc.u-tokyo.ac.jp
(You can check this via the ECCS User Menu). However, this is long and the 3-digit number at the end is meaningless, so before you start using it, change it to something simple like {surname}@g.ecc.u-tokyo.ac.jp. You can change it from the ECCS User Menu.
Logging into Google
Enter your email address into Gmail. The password is the one you set in the ECCS User Menu.
Note that the ECCS cloud email address has an alias (alternative name) in the format of {CommonID}@g.ecc.u-tokyo.ac.jp, but please be aware that you cannot log in by entering this into the Google login screen.
3. UTokyo Microsoft License
Since the University of Tokyo has a comprehensive agreement, students can use Microsoft Office for free.
Available Products
You can use Office 365 ProPlus. Specifically, this includes:
- Word (Document creation)
- Excel (Spreadsheets)
- PowerPoint (Presentations)
- OneNote (Notes)
- OneDrive (Online storage)
The storage capacity is 1TB.
How to use
Please log in to Office 365.
The ID is {CommonID}@utac.u-tokyo.ac.jp, and the password is the same as your UTokyo Account password.
(4. Microsoft Account)
The email address {CommonID}@utac.u-tokyo.ac.jp used for the UTokyo Microsoft License is called a School Account and cannot be used to log in to Windows 10 or Teams. Therefore, I recommend creating a Microsoft account using your ECCS cloud email address so that you can log in to Windows 10 on PCs borrowed from laboratories, and log in to Teams for meetings with collaborative research partners.
Actually, if you create a Microsoft account with an email address in the u-tokyo.ac.jp domain, it becomes eligible for Office 365 Education, allowing you to use Office for free. However, since the university does not recommend using Office 365 Education, please refrain from using features covered by the UTokyo Microsoft License through Office 365 Education.
Conclusion
I have summarized the web and software settings that you should set up first once you enter the University of Tokyo. In short, set up your Google and Microsoft accounts.
Take advantage of your student status to enjoy a fulfilling campus life, including benefits beyond just web and software, such as free admission to national museums and art galleries!
References
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The Information Education Building on the Komaba Campus ↩︎
Discussion